Name

(BM)

Acronym (BM)

Name

(BI)

Acronym

(BI)

Function

Unit 1

Bureau of Strategic Planning, Diplomacy And Integrity

BPSDI

Strategic Planning, Diplomatic & Integrity Unit

SPDIB

Top Management, Program and Internal Integration

1. Directly involved with the Finance unit, the Procurement unit and the Human Resource Management Unit at MIROS in ensuring smooth and orderly management and operations.
2. Be the focal point for the reference of all MIROS citizens in delivering proposals or reports related to the management of the MIROS support system to the Director General's Office.
3. Connecting all departments or centers of responsibility at MIROS for all matters of communication and coordination of operations or activities between the top management and the implementing department.
4. Coordinating, monitoring and reporting the achievement of PTJ and MIROS KPIs.
5. Monitor and coordinate feedback and actions from the MIROS Board of Directors Meeting
6. Carry out coordination and support the MIROS report publication work process.

ASEAN and International Affairs

1. Develop internationalization policies and policies and update them from time to time as needed.
2. Coordinate and monitor internationalization activities.
3. Help identify potential programs, stakeholders and stakeholders to make internationalization activities a success.
4. Evaluating the effectiveness of internationalization activities.
5. Carry out the operation of ASEAN NCAP.
6. Running the operation of the ASEAN Road Safety Center.
7. Running the operation of the ASEAN Road Safety Observatory.
8. Establish international relations with other related agencies.
9. Carrying out special projects involving international networks

Integrity and Compliance

1. Ensure the best governance is implemented.
2. Planning and implementing programs for the inculcation, institutionalization and implementation of integrity in the organization for the purpose of strengthening integrity.
3. Detect and verify complaints of criminal misconduct and violations of the code of conduct and ethics and ensure appropriate follow-up action is taken.
4. Receive and take action on all complaints/information regarding criminal misconduct and violations of the code of conduct and ethics.
5. Report criminal misconduct to the responsible enforcement agency.
6. Managing the Anti-Corruption Committee (JAR) and the MIROS Audit Committee (JKA) and the Disciplinary Committee
7. Updating and monitoring the implementation of the Management System (ISO) at MIROS
8. As the secretary for the implementation of the Certification Body Audit .

Unit 2

Accident Data Operation & Management

UP PDM

Crash Data Operational & Management

CRADOM

1. Become a reference center for matters related to sharing, protocol harmonization and improvement of accident data at MIROS at domestic and foreign levels.
2. Conduct MIROS accident investigation coordination for cases directed by the Director General involving all three research centers at MIROS.
3. Manage requests for accident data or any MIROS research data from external parties and coordinate with the responsible research center/unit at MIROS.
4. Manage requests for accident investigation activities from outside parties and coordinate with the responsible research center/unit at MIROS.
5. Manage the reporting process of accident investigation findings for cases directed by the Director General of MIROS as well as external application investigation cases.
6. Formulate and establish cooperative relationships with external parties related to MIROS accident data & accident investigation.
7. Design and coordinate training programs regarding MIROS accident investigation internally or to external parties.
8. Issuing official requests for accident data to external parties on behalf of the Director General of MIROS.

Unit 3

Research & Commercialization Management Unit

UPPP

Research Management & Commercialisation

RMC

1. Monitor all research and consulting projects so that they run according to plan. 
2. Ensure that research projects can be completed according to the set time.
3. Ensure research project money is spent according to plan.
4. Ensuring research results achieve the quality and quantity as planned.
5. Ensure that research results can be published with quality and within the specified time period.
6. Trying to spread research results through various channels such as poster exhibitions, publications, infographics and so on.
7. Ensure that the current tasks given by the Director General can be completed according to the time and quality set.

Unit 4

Corporate Unit and Knowledge Management

UKPI

Corporate and Knowledge Management

CKM

1. Handle protocol and etiquette management and manage official events/meetings.
2. Coordinate delegation visits to MIROS and exhibitions
3. Manage customer complaints and feedback .
4. Act as a 'focal point' in the delivery and channeling of information at various levels.
5. Act as a 'focal point' in service delivery matters and relationships with external customers.
6. Provide telephone and counter services in matters of interaction and efficient relationships between agencies and clients.
7. Planning and implementing MIROS corporate image empowerment strategy.
8. Oversee press reports and provide analysis and press digests.
9. Manage public & media relations.
10. Handling MoU, MoA etc.
11. Coordinating, monitoring and reporting the achievement of PTJ and MIROS KPIs.

IT Unit, Management Services Division

1. 12. Formulate policies and regulations in the development and use of ICT facilities at MIROS and monitor their implementation.
2. 13. Analyze requirements, plan and manage procurement of ICT supplies, services and project management.
3. 14. Planning, developing and maintaining ICT infrastructure including hardware, application systems and network systems.
4. 15. Plan, develop and maintain application systems to support operations and activities.
5. 16. Manage and provide valid licensed software to every computer facility and server.
6. 17. Provide technical assistance services as well as consultation related to the use and development of facilities to users of MIROS ICT facilities.
7. 18. Coordinate and update the contents of the MIROS website/social media.
8. 19. Planning and providing services in protecting the confidentiality and validity of information, data integrity and minimizing security incidents in the use of ICT facilities at MIROS.

Name

(BM)

Acronym (BM)

Name

(BI)

Acronym

(BI)

Function

Unit 1

Human Resource Management Unit

UPSM

Human Resource Management

HRM

1. Implement administrative policies and

designated human resource management

by the Central Agency and enact as well

implement internal policies/regulations.

Organizational Development and Planning

Human resources:

2. Planning human resource needs,

staffing and organizational development.

3. Review and implement reinforcement

staffing/reorganization of the organization.

4. Carry out audit/inspection of staffing and

workload analysis.

5. Updating staffing information and data

staff.

6. Managing the Departmental Joint Council

(MBJ).

7. Implement and coordinate assessment matters

performance and awards.

8. Managing the Resource Development Panel

Human (PPSM)

Human Resource Development and Competence

9. Planning, managing and coordinating

implementation of training and evaluation in

services including the Transformation Program

Minda (PTM), Staff Induction Program (SIP) and

Civil Service Examination (PPA).

10. Identify training needs, plan

and implement the program

staff competency training/development.

11. Coordinate applications to attend training

the organization of external parties (domestic and foreign).

12. Manage applications to continue studies

(Federal Training Award, Study Leave,

Sponsored by MIROS/External Party)

13. Manage industrial training applications from

Public/Private Higher Education Institutions.

14. Maintain staff training records.

15. Coordinate staff participation to fulfill

invitations to attend organized official events

Ministries/Departments and Agencies/Private Parties

Services

16. Carry out recruitment and appointment matters

staff (permanent/contract/loan/PSH) and

termination of service (retirement/resignation

position).

17. Manage appointment confirmation,

confirmation in service, extension

trial period and option selection

(EPF or Grant of Pensionable Status - PTB).

18. Manage placement change and

work rotation, appointment of administrative positions,

acting and undertaking work as well as

promotion.

19. Handling leave matters in service,

working hours and staff attendance records.

20. Carry out matters of setting, shifting,

transfers and salary adjustments and allowances.

21. Handle HRMIS affairs and

updating the Service Record Book.

Administration

22. Manage staff medical facilities.

23. Check qualifications and confirm

medical claims, purchase of communication devices

mobile, warm clothing allowance, supplies

uniforms, body membership fees

professional/specialization and passport fee and

visa.

24. Manage the affairs of correspondence and

mailing service (franking machine/post

registered)..

Unit 2

Financial and Account Management Unit

UPKA

Finance and Account Management

FAM

1. Implement management policies

finance and accounts prescribed by

Central Agency and enact as well

implement internal policies/regulations.

Budget:

2. Coordinate the preparation of the annual budget

MIROS for the approval of the Ministry of Finance.

3. Distribute the annual budget to the Center

Agency Responsibilities.

4. Monitor the use of the agency's budget and

report usage analysis to

Ministry of Transport and Finance for

every quarter.

Financial:

5. Manage the payment of emoluments, supplies,

staff payment claims, utility bills and others

expenses.

6. Implement retail cash management.

7. Implement computer loan management

and staff vehicles.

8. Implement self-advance management and

various.

9. Prepare Agency Payment Report

to the Ministry of Transport each

middle and end of the month.

10. Managing the collection and loss of revenue

agency.

11. Certifying and ensuring revenue collection

done based on the instructions of the treasury

12. Manage the agency's investment.

13. Ensure the agency's investment is informed and

presented to the Board of Directors

MIROS for approval.

14. Managing the committee under the activity

finance (Standing Committee on Finance and

Finance and Accounts Committee)

Account Management & Financial Statements:

15. Prepare and submit financial statements

annual (managing and Enterprise) according

set period.

16. Checking, monitoring and reviewing affairs

related to finance and accounts.

17. Checking the accuracy of financial affairs and

fix errors related to records

accounting and finance.

18. Manage capital property accounting and

inventory.

19. Manage asset and liability accounting

(aging account)

20. Manage staff loan accounting

and agency investment.

21. Manage employee benefit accounting.

22. Prepare and analyze asset information,

liability and commitment for planning purposes

agency finance.

23. Prepare bank reconciliation statement

agency fees and receipts.

24. Managing the auditing of Financial Statements

and Accountability Index.

25. Prepare and manage taxes

the agency's annual income and sales tax

according to the specified period.

26. Ensure excess/deficit agency tax

collected/paid

Unit 3

Asset and Facility Management Unit

UPAF

Assets and Facility Management

AFM

Asset Management:

1. Manage affairs and internal control

asset management cycle includes 1) acceptance,

2) registration, 3) use, storage

and inspection, 4) maintenance, 5)

disposal and 6) loss and write-off.

1. Managing the appointment of Asset Officers,

Examining Officer, Examining Board,

Disposal Inspection Board and Committee

Investigator.

1. Coordinating Movable Assets Committee Meetings

Government (JKPAK) MIROS and Ministry level.

1. Prepare Asset report every quarter

the ministry covers 1) Capital Property Report and

Inventory, 2) Capital Property Inspection Report and

Inventory, 3) Government Movable Asset Disposal Report

and 4) Surcharge/Disciplinary Action Report.

1. Updating government immovable asset records

in Immovable Asset Management System

Government (mySPATA).

Store Management:

1. Manage affairs and internal control

store management cycle includes 1) Acceptance,

2) Record Stock, 3) Storage, 4) Production,

5) Inspection, 6) Safety and Hygiene,

7) Disposal and 8) Loss and Write-off.

1. Managing the appointment of Store Officers,

Stock Receiver, Stock Issuer and Verifier

Store.

1. Prepare Quarterly Management Report

Stores to be presented in the JKPAK Meeting

MIROS and Ministry level.

1. Monitor preparation and delivery

The Annual Report to the ministry covers 1)

Store Position Report, 2) Inspection Report/

Stock Verification, 3) Overall Annual Report

Stock Management, 4) Stock Verification Annual Report, 5) Stock Disposal Annual Report and 6)

Stock Loss and Write Off Annual Report 

Facility Maintenance:

1. Coordinate facility maintenance services

(repair, prevention, correction and periodic) for all premises under the responsibility of MIROS.

1. Provide maintenance reports from time to time

to time based on MIROS quality objectives.

1. Conduct periodic inspections and evaluations.
2. Supervise maintenance work.
3. Manage office space and reservations

use of halls and training rooms.

1. Coordinate and evaluate project requirements

new development/extension at level

agency.

Vehicle Management

1. Manage and provide facilities

efficient, comfortable and safe transportation.

1. Coordinate applications, travel schedules and

vehicle maintenance/repair.

1. Maintain, review and monitor

Vehicle Logbook, record of petrol consumption

and tolls, traffic summons and tracking systems

vehicle.

Occupational Health & Safety

1. Conduct workplace inspections and

help the committee to ensure

the effectiveness of compliance with the act or regulation

related to occupational health and safety.

1. Implement a safety and health management program.

Physical Safety and Cleanliness of Buildings

1. Ensuring protective security controls

physical i.e. building or workplace,

including those used to manage

classified and sensitive matters

always in a safe state.

1. Manage and supervise the cleanliness of the building

and area and landscape.

1. Prepare a work schedule for control operations

security by Internal Guard,

monitor Security Guard duties

Private and check the Control Log Book

Security, Control Patrol System

Security and Access Control

Premise.

1. Manage preventive equipment

appropriate fire/extinguisher

with hazards on the premises.

Unit 4

Acquisition unit

UP

Procurement Unit

PROC

1. Implement the best procurement governance.
2. Plan and manage procurement activities for supplies, services and work in accordance with procurement procedures currently in force.
3. Manage the supply/work/service procurement application process through direct purchase, quotes and tenders in a transparent, fair and equitable manner.
4. Manage procurement contracts such as supply contracts, service contracts, work contracts and rental contracts.
5. Manage all relevant Procurement Committees to ensure smooth processes.
6. Monitor supplier and supply performance.
7. Provide revenue reports from time to time.
8. Be the main source of reference for procurement at MIROS

Name

(BM)

Acronym (BM)

Name

(BI)

Acronym

(BI)

Function

PTJ

Road Safety and Environmental Engineering Research Centre

-

Road Safety Engineering and Environment Research Centre

REER

Research

1. Planning and implementing activities/programs

related to infrastructure engineering safety

roads and environments that support the Plan

Master of Road Safety Research

National (PIPKSJRN)

2. Carry out road safety research

raya related to engineering safety

road infrastructure and the environment at the level

MIROS and in collaboration with agencies

out of alignment with PIPKSJRN

3. Carry out analysis, diagnosis and evaluation

impact on security initiatives

road and environmental infrastructure engineering

conducted.

4. Translating research findings

road infrastructure engineering safety and

environment to national policy and policy.

5. Monitor and ensure research

implemented in accordance with policies and procedures

MIROS research.

6. Identify and carry out development

specialization expertise in the field

road infrastructure engineering safety and

'niche area' environment and exploration

new fields.

7. Collect, analyze and manage

security related data

road and environmental infrastructure engineering

8. Forming a network with the public,

industry and professional bodies for the purpose

research, innovation and consulting.

9. Apply for funding and carry out research

through a network of collaboration with the public sector

and industry.

10. Develop products and services

innovate relevant to improve

road infrastructure engineering safety and

the environment

11. Ensure research results are published in

various mediums and platforms.

Training and Consulting:

12. Conduct training and consultation

based on a strategic master plan to generate

income and comply with policies and policies

SMELL

13. Develop RSI/RSA training modules, iRAP,

Mroads, GIS and accident data management

and update as needed and

request.

14. Carry out training according to the module

developed.

15. Establish strategic relationships with external parties

which is of interest to safety

road and environmental infrastructure engineering

16. Propose and submit products

(training modules, manuals, methods etc) known

definitely has the potential to be commercialized and

get intellectual property protection.

Internationalization:

17. Carry out internationalization activities

such as iRAP and RSI/RSA based on plan

strategic parent and comply with policies and policies

SMELL

18. Identify potential programs,

stakeholders and stakeholders for

successful internationalization activities.

Sharing knowledge:

19. disseminate information in relation to

research findings on security

way to increase the level of public awareness

on road safety.

Operation:

20. Carry out road safety assessment to

on high-risk locations as part

from operational and consulting activities.

21. Conduct evaluation (star rating)

to the existing road network

operating as well as those still in the stage

design based on the evaluation model

developed over time.

22. Manage data related requests

accidents (PDRM, JPJ, etc), exposure data

(exposure) (Puspakom, APAD, Department

Statistics etc) and spatial data and mapping.

23. Carry out trap camera calibration activities

speed limit (eg AwAS) from time to time

24. Identify and check the location

potential for speed limit trap cameras